Privacy Policy for pethsapp

1. Introduction

Welcome to pethsapp (the "App"), provided by the Pierre Elliott Trudeau High School Student Activity Council ("TSAC," "we," "us," or "our"). We are committed to protecting the privacy of our users ("user," "you," or "your"). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application.

This Privacy Policy should be read in conjunction with our Terms of Service. Please read this Privacy Policy carefully. IF YOU DO NOT AGREE WITH THE TERMS OF THIS PRIVACY POLICY, PLEASE DO NOT ACCESS THE APP.

2. Information We Collect

We may collect information about you in a variety of ways. The information we may collect via the App depends on the content and materials you use, and includes:

2.1. Personal Data

Personally identifiable information, such as your name, board-issued YRDSB Google email address, username, grade level, and role (student council member or regular student), that you voluntarily give to us when you register with the App.

2.2. Derivative Data

Information our servers automatically collect when you access the App, such as your IP address, device name, operating system version, and other diagnostic data.

2.3. App-Specific Data

• Usage Data: Information on how the App is accessed and used, including your interactions with features.
• Points and Activity Data: Information about points earned, points history, items purchased in the points store, badges earned, and participation in school events.
• QR Code Scanning Data: For authorized personnel (student council members and staff), we log QR code and physical student ID barcode scans, including the time, location, and purpose of the scan.

3. Use of Your Information

Having accurate information about you permits us to provide you with a smooth, efficient, and customized experience. Specifically, we may use information collected about you via the App to:

• Create and manage your account.
• Authenticate your identity using magic link authentication sent to your email.
• Personalize your experience, including tracking points and tailoring content.
• Communicate with you regarding your account, announcements, and other school-related information.
• Monitor and analyze usage and trends to improve your experience with the App.
• Perform other business activities as needed, such as ensuring the security of the App and preventing fraud.
• Generate a unique QR code for your user ID for point awards and event participation.

4. Disclosure of Your Information

We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. However, we may share information we have collected about you in certain situations:

• By Law or to Protect Rights: If we believe the release of information about you is necessary to respond to legal process, to investigate or remedy potential violations of our policies, or to protect the rights, property, and safety of others, we may share your information as permitted or required by any applicable law, rule, or regulation.
• Third-Party Service Providers: We may share your information with third parties that perform services for us or on our behalf, including data analysis, hosting services, and customer service. Our App utilizes Google Cloud services for data storage and authentication.
• School Administration: Your points, participation data, and basic profile information may be shared with school staff and student council members for administrative purposes.
• Public Display: Your username, points total, badges, and leaderboard ranking may be visible to other users of the App within your school.

5. Data Security

We use administrative, technical, and physical security measures to help protect your personal information. While we have taken reasonable steps to secure the personal information you provide to us, please be aware that despite our efforts, no security measures are perfect or impenetrable, and no method of data transmission can be guaranteed against any interception or other type of misuse.

6. Data Retention

We will retain your personal information only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your information to the extent necessary to comply with our legal obligations, resolve disputes, and enforce our policies.

7. Your Rights and Choices

You have certain rights regarding your personal information, including:

• Access and Correction: You may request access to and correction of your personal information by contacting us.
• Data Deletion: You may request the deletion of your account and associated data by contacting us. Please note that we may retain certain information for legal or security purposes.
• Notifications: You may opt-out of certain non-essential notifications through the App settings.

8. Policy for Children

We do not knowingly solicit information from or market to children under the age of 13. If you become aware of any data we have collected from children under age 13, please contact us using the contact information provided below.

9. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page and updating the "Effective Date" at the top. You are advised to review this Privacy Policy periodically for any changes.

10. Contact Us

If you have questions or comments about this Privacy Policy, please contact us through the contact form on our website.